RTO Administrator (3-Month Contract)

We are currently seeking an experienced and detail-focused RTO Administrator to join our team on a 3-month contract, based full-time in our Melbourne CBD office (5 days per week onsite).

• Location: Melbourne CBD
• Job Type: Full-time (5 days onsite)
• Immediate start preferred

 

About the role

This role is ideal for someone with strong administrative experience who enjoys structured work, data accuracy, and supporting compliance within a Registered Training Organisation (RTO) environment.

You will play a key role in ensuring student records, enrolments and course administration are accurately maintained and compliant with regulatory requirements.

 

Key responsibilities

• Enter and manage student data, including transferring written or manual records into digital systems
• Maintain accurate records in the Student Management System (e.g. VETtrak or similar)
• Process student enrolments, commencements, completions and withdrawals
• Prepare and issue student documentation, including certificates and Statements of Attainment
• Assist with timetabling, course administration and resource coordination
• Support compliance processes and reporting requirements (e.g. AVETMISS, audits, ASQA requirements)
• Maintain and update policies, procedures and student documentation
• Assist with data reporting and ensure accuracy across systems
• Provide administrative support to the Learning team and trainers

 

About you

To be successful in this role, you will have:

• Previous administration experience, including high-volume data entry and transferring written information into digital systems
• Experience working in an RTO or training environment (highly regarded)
• Strong attention to detail and accuracy
• Excellent organisational and time management skills
• Confidence using Microsoft Office (Word, Excel, Outlook)
• Experience with student management systems (e.g. VETtrak or similar)
• Strong communication skills and a professional approach
• Ability to work independently in a fast-paced environment

 

What’s on offer

• Supportive and collaborative team environment
• Opportunity to gain valuable experience within an RTO and compliance-focused setting
• Employee Assistance Program and wellbeing initiatives
• Access to TLC employee benefits and discounts

 

Apply now

If you’re an experienced administrator looking for your next short-term opportunity and enjoy working with data and structured processes, we encourage you to apply.

For any questions regarding this role, please feel free to contact Talent Acquisition at [email protected] 

 

We are an organisation with a strong sense of purpose that celebrates diversity, inclusion and embodies our core values of respect, accountability, excellence, collaboration, integrity and innovation.

Our culture is based on a supportive team environment where people thrive and achieve their best professionally

At TLC, we are committed to fostering a diverse, equitable, and inclusive environment where all individuals are respected, valued, and empowered. We believe that embracing different perspectives strengthens our organisation and enhances our ability to serve our communities with integrity and compassion.

As part of our recruitment process, you may be required to complete a pre-employment psychometric and medical assessment.